Some organisations do not let you connect a work Microsoft 365 account to Hetk. You see a message that asks for admin approval, or the sign-in stops. If your admin cannot approve Hetk, there is a second way to get your work calendar into Hetk: publish it from Outlook on the web, and add the link to Hetk as a calendar feed.
This way has real limits. Read What you give up before you start.
Step 1: Publish the calendar in Outlook on the web
- Open Outlook on the web and sign in with your work account.
- Select Settings (the gear icon), then Calendar, then Shared calendars.
- Under Publish a calendar, select the calendar and the level of detail you want to share. Your admin decides which levels you can choose.
- Select Publish.
- Copy the ICS link. Do not use the HTML link; that one is a web page for people to look at.
The ICS link starts with https://outlook.office365.com/owa/calendar/ and ends with calendar.ics.
If you do not see Publish a calendar, your organisation has turned it off. Only your admin can turn it on. Hetk cannot get around this.
Step 2: Add the link to Hetk
- In Hetk, go to Settings, then Connected accounts.
- Select Add calendar feed.
- Paste the ICS link and select Add feed. Hetk downloads the feed once to check it.
- Create a sync with the feed as the source and one of your other calendars as the target.
Hetk accepts the link with https:// or webcal:// at the start.
What you give up
It is one-way only. Hetk reads the feed and never writes to it. Events go from your work calendar to your other calendars, not back. The feed can be the source of a sync, never the target.
It is slower. A connected account tells Hetk about a change soon after it happens. A feed does not tell Hetk anything, so Hetk has to check it. Changes usually arrive within an hour, and sometimes after a few hours when your calendars have been quiet. Microsoft also takes its own time to update a published calendar, and that time comes on top.
Your admin sets the detail level. If your organisation allows only free/busy, your copies show only that you are busy, with no titles. Hetk can only copy what Microsoft puts in the feed.
Your admin can turn it off. The publish option can be hidden, and a calendar that is already published can be stopped. If the link stops working, Hetk stops reading it and shows Link stopped working next to the feed. A link that fails does not make Hetk delete your copies.
Anyone with the link can read the calendar. That is how a published calendar works in Microsoft 365. Hetk keeps the link secret and shows only part of it after you add it. If you think the link leaked, stop publishing in Outlook and publish again to get a new link. When Hetk shows Link stopped working, select Replace link and paste the new one.
There are size limits. Hetk reads a feed of up to 5 MB and up to 5,000 events. A larger feed fails to load.
When to use this, and when not to
Use it when your admin will not approve Hetk and you only need your work events to show up in your personal calendar.
Do not use it when you need changes in both directions, or when you need a copy to show up within minutes. For that, ask your admin to approve Hetk. The Microsoft 365 page explains to your admin what Hetk asks for, and the post on Microsoft admin consent explains why the approval request appears.
If something looks wrong
If an event shows up at the wrong time, the feed may use a time zone Hetk does not know. Email [email protected] and tell us which event. Do not send us the feed link.