The problem
Clinical schedules are unforgiving. Your shifts, on-call rota, and clinic sessions live in a hospital or practice system you do not control, and they change. Your personal life, childcare, your own appointments, the locum work, the course you are studying for, lives on a separate calendar. When the two cannot see each other, you get rostered for an on-call the same weekend you have an immovable family commitment, and the conversation to fix it happens far too late.
How Hetk helps
Connect your work scheduling account and your personal calendar, and sync them with privacy that matches each direction.
- Work → personal, full detail. A one-way sync brings your shifts and on-call periods onto your personal calendar, so when you check your own phone you see the real picture.
- Personal → work, “Mark as Private.” A one-way sync reserves your personal commitments on the work calendar as “Busy”, so whoever builds the rota can see you are unavailable without seeing anything about why.
A common setup
| Sync | Direction | Privacy | Purpose |
|---|---|---|---|
| Work rota → Personal | One-way | None | Shifts and on-call land on your personal calendar |
| Personal → Work | One-way | Mark as Private | Personal commitments block work time as “Busy”, no details |
A word on privacy and patient data
Hetk syncs calendar events: titles, times, locations, attendees, and nothing else. It does not read or touch any clinical system, patient record, or email. The “Mark as Private” control exists precisely so that the only thing crossing onto a shared work calendar is the fact that a block of time is taken. If an event title on your personal calendar contains anything sensitive, syncing it private means that title never reaches the work system in readable form.
If your employer requires a data processing agreement before you connect a work account, Hetk signs DPAs on request, email [email protected]. What syncs and where it is stored is documented on the security page.
A note on managed accounts
Hospital and practice systems are often locked-down Microsoft 365 or Google Workspace tenants that require admin approval for third-party apps. If you hit “Need admin approval”, your IT department approves Hetk once, see the admin consent guide. Your personal accounts are never restricted this way.
Pricing
The Personal plan ($15/year) covers up to 3 sync pairs; Professional ($50/year) covers up to 8. Both start with a 21-day free trial, no card required.
Frequently asked questions
Does Hetk touch any patient or clinical data?
No. Hetk only reads and writes calendar events on the accounts you connect. It has no access to clinical systems, records, or mail.
Can the rota team see what my personal commitments are?
No, when you sync personal → work with “Mark as Private.” They see a busy block with no title, location, or detail.
What about on-call changes at short notice?
Changes the work system makes to your shifts sync onto your personal calendar automatically, within seconds for Google and Microsoft, within minutes for iCloud.
See also
Work and personal calendars | Security and data handling | Use cases