- **Strict confidentiality** — client names and case details never leak to colleagues or shared calendars - **No double-booking** — court dates, client meetings, and firm events all synchronized instantly - **Compliance-ready** — "Mark as Private" ensures your most sensitive matters stay confidential - **Matter protection** — colleagues can see you're unavailable but not which client you're meeting - **Time management** — prevent scheduling a client meeting during a court appearance

Calendar Sync for Lawyers and Law Firms

Manage court dates, client meetings, and firm calendars with strict confidentiality. Prevent client information leaks between calendars.

The problem

As a lawyer, confidentiality isn’t just best practice — it’s a professional obligation. You maintain a personal calendar with client meetings, a firm calendar shared with colleagues, and often a court calendar with hearing dates and deadlines. Some clients deserve extra privacy — their cases can’t be visible to other clients or even to colleagues not assigned to their matters.

But your current setup is risky. A client’s name or matter details could leak into a shared calendar. When scheduling with colleagues, you can’t easily hide which client you’re meeting with. And when a court date gets added, you need to manually block time everywhere to prevent double-booking.

A day in the life: The confidentiality breach

You’re a senior associate at a mid-size law firm. You manage three client calendars plus your firm calendar plus a court calendar for an active case. You’re also asked to help staff a high-profile acquisition with the partner leading it.

Thursday morning, a court calendar invite arrives: “Motion hearing, Johnson v. Smith, Friday 9 AM.” This is a sensitive client matter. You add it to your personal work calendar immediately.

But here’s the problem: your firm calendar is shared with the partner on the acquisition deal (let’s call them Partner Davis). Partner Davis is trying to schedule a team meeting with you for Friday morning at 8:30 AM. Partner Davis checks your firm calendar (which they can see because you’re collaborating on their deal), and it’s clear. They schedule the 8:30 AM meeting.

Now you’re double-booked. You have a court appearance for Johnson v. Smith at 9 AM, but Partner Davis’s team meeting is 8:30-9:30 AM. You didn’t block the court time on your firm calendar because you thought it was sensitive — you didn’t want the whole firm seeing you represent Johnson v. Smith. But now you’re caught between two commitments, and you have to either miss court or tell Partner Davis that you misrepresented your availability.

Worse: Partner Davis, seeing the gap in your schedule, now knows something is going on Friday morning that you didn’t disclose. They’re wondering if it’s a client conflict. They start questioning whether you should be on their acquisition deal.

By trying to keep one matter confidential, you’ve created a scheduling conflict and now raised suspicion.

How Hetk solves this

Set up syncs between your personal client calendar, firm calendar, and court calendar with strict privacy controls. Use the “Mark as Private” feature to ensure sensitive client meetings appear only as “Busy” blocks on firm calendars, with zero client information exposed.

Typical setup for a solo practice or law firm

Sync	Direction	Privacy	Purpose
Court Calendar → Personal	One-way	None	Court dates always visible on personal schedule
Court Calendar → Firm	One-way	Optional	Firm sees your court schedule
Client Meeting Calendar → Personal	One-way	Mark as Private	Meetings block time; client names hidden from firm
Firm Calendar → Personal	One-way	None	Firm meetings visible on personal calendar
Personal → Firm	One-way	Mark as Private	All personal conflicts appear as opaque “Busy” blocks

What this gives you

Strict confidentiality — client names and case details never leak to colleagues or shared calendars
No double-booking — court dates, client meetings, and firm events all synchronized instantly
Compliance-ready — “Mark as Private” ensures your most sensitive matters stay confidential
Matter protection — colleagues can see you’re unavailable but not which client you’re meeting
Time management — prevent scheduling a client meeting during a court appearance

Multi-matter coordination

For larger firms with multiple practice areas, set up separate one-way syncs for each matter with full privacy control. Partner A’s divorce cases never appear on Partner B’s calendar except as busy blocks. Associate C’s discovery deadlines don’t leak into shared firm calendars.

Cross-provider support

Your firm might use Microsoft 365, you personally prefer Google, and court dates come from a specialized calendar service. Hetk syncs any combination of Google, Outlook, and iCloud calendars seamlessly.

Pricing

Personal plan ($15/year) — up to 3 calendar syncs, for solo practitioners managing personal + firm + court calendars
Professional plan ($50/year) — up to 8 calendar syncs, for larger practices with multiple matters and team coordination

Both plans include bi-directional sync, strict privacy controls with “Mark as Private,” and real-time updates.

Getting started

Connect your personal calendar to Hetk (Google, Outlook, or iCloud)
Connect your firm calendar (usually Microsoft 365 or Google Workspace)
Connect your court calendar (any supported provider)
Create one-way syncs from court and firm calendars to your personal calendar
Create one-way syncs from personal calendar back to firm calendar with “Mark as Private” enabled to protect client confidentiality
For sensitive matters, create additional syncs with privacy controls to prevent information leakage

Your practice immediately has real-time synchronization across all calendars, with confidential client information protected by design.

Detailed setup walkthrough

Setting up compliant calendar sync for a law practice:

Connect your personal client calendar to Hetk — This is where you track sensitive client meetings, court dates, and personal matters. Log in with your work email.
Add your firm calendar — Your firm typically uses Microsoft 365 or Google Workspace. Invite yourself to the shared firm calendar if you aren’t already, then add it to Hetk.
Add your court calendar — If your court provides a calendar feed (many do), add it. Otherwise, create a separate calendar within your work account specifically for court dates and add that.
Create one-way syncs from Court Calendar → Personal and Firm — Court dates block your availability everywhere. Partner Davis checks your firm calendar and sees “Busy 9 AM Friday” without seeing “Johnson v. Smith”. You can’t miss court because of a scheduling conflict.
Create one-way syncs from Firm → Personal — Firm meetings appear on your personal calendar with full details (you’re a participant, so you need to know the context).
Create one-way syncs from Personal Client Calendar → Firm with “Mark as Private” — This is the critical step for confidentiality. Client meetings block time on the firm calendar as “Busy” with zero details. Partner Davis sees you’re unavailable Friday 9-10 AM, but not that it’s Johnson v. Smith. The confidentiality is preserved while the scheduling conflict is prevented.
Optional: Matter-based syncs — If your firm has multiple matters and you want even more granular control, create separate calendars for each sensitive matter and sync only to the firm calendars of partners/associates assigned to that matter. Use “Mark as Private” on all outbound syncs to other matters.

Result: Friday 8 AM, Partner Davis rechecks your firm calendar before the 8:30 AM meeting to confirm you’re available. The system shows “Busy 9 AM” (from the court sync), so they don’t book over it. Your court date is safe. Confidentiality is preserved. No suspicion. No conflicts.

Privacy considerations specific to legal practice

Legal confidentiality has regulatory teeth. Hetk’s privacy controls are designed for this:

Attorney-client privilege — Client meeting details never appear on shared firm calendars. “Sensitive acquisition for ABC Corp” becomes “Busy 2-3 PM” on firm view. Only you and the assigned attorneys see the matter details.
Conflict checking — Partners and the conflicts team can see your availability to take on new matters without seeing which existing clients you represent. “Busy Friday 9 AM” is enough to know you’re occupied; they don’t need to see “Johnson v. Smith.”
Work product protection — Court dates, depositions, and hearing times are synced without details. Nobody outside the matter can infer what you’re working on.
Ethical obligation compliance — Rule 1.6 (confidentiality of information) requires you to protect client secrets. Hetk’s “Mark as Private” ensures that shared firm calendars (necessary for scheduling and administrative purposes) don’t become a vector for confidential information leaks.
Audit trail preservation — Hetk logs syncs but doesn’t expose the transformed data. If a compliance audit asks “Did John sync his court calendar to the firm?”, the answer is yes, but the court details are protected.

Frequently asked questions

Q: If I enable “Mark as Private” for syncs from my client calendar to the firm calendar, can the firm still see which client I’m billing time to?

A: No. With “Mark as Private” enabled, only the time block is synced, not the client name or matter code. Partners see “Busy 2-3 PM Friday” on your firm calendar but not “Johnson v. Smith.” If your firm needs to track billable client time (which they do), you’ll track that separately in your time-tracking system, not in the calendar. The calendar sync is for availability only. Billing hours remain separate.

Q: What about bar association calendars, CLE requirements, or licensing deadlines — can I sync those?

A: Yes. If your bar association or licensing body provides a calendar feed, add it to Hetk and sync it like any other calendar. Hetk supports any calendar provider — Google, Outlook, iCloud, or any system with calendar export. CLE deadlines and licensing requirements can sync to your personal calendar so you never miss a compliance deadline.

Q: Can I use Hetk for matter-specific calendars in a large firm (e.g., separate calendars for each client or case)?

A: Yes. With the Professional plan (8 calendars), you can set up: personal calendar, firm calendar, court calendar, plus 2-3 high-sensitivity matter calendars (one for ABC Corp, one for the Jones litigation, one for internal mergers & acquisitions). Sync each matter calendar only to the firm view or to specific attorneys on that matter, using “Mark as Private” so details stay confined to people assigned to that matter. For very large practices with 10+ simultaneous matters, this approach scales well.