The problem
Schools run on a calendar you do not control. Your timetable, parent evenings, staff meetings, and duty rotas live in a school-managed Google Workspace or Microsoft 365 account, and the IT office decides how it works. Your own life, appointments, your kids’ pickups, the second job, the evening class you teach, lives somewhere else. The two never meet, so the school calendar books you for a twilight session on the evening you have a standing commitment, and you find out too late.
How Hetk helps
Connect your school account and your personal calendar to Hetk, then sync them with the privacy that fits each direction.
- School → personal, full detail. A one-way sync copies your timetable and school events onto your personal calendar, so your real availability is in one place: the place you actually check on your phone.
- Personal → school, “Mark as Private.” A one-way sync the other way reserves your personal commitments on the school calendar as “Busy” blocks, with no title or detail. The cover manager sees you are unavailable at 4 PM without seeing that it is a doctor’s appointment.
The result is that scheduling decisions made in the school system respect your real life, and your real life stays private from the staff room.
A common setup
| Sync | Direction | Privacy | Purpose |
|---|---|---|---|
| School calendar → Personal | One-way | None | Timetable and school events land on the calendar you live in |
| Personal → School calendar | One-way | Mark as Private | Personal commitments block school time as “Busy”, no details shown |
What stays private
“Mark as Private” strips the title, description, location, and attendees on the way to the school calendar. A colleague booking a meeting sees a busy block and nothing else. Your medical appointments, family commitments, and anything you teach elsewhere never appear in readable form on a school-managed system.
A note on school-managed accounts
Many schools run Google Workspace for Education or Microsoft 365 with admin restrictions, and some require an administrator to approve third-party apps. If you see “Need admin approval” when connecting, your school’s IT admin can approve Hetk once for the whole organisation, see the admin consent guide. Your personal Google or Apple account is never restricted this way.
Pricing
The Personal plan ($15/year) covers up to 3 sync pairs, which is enough for the two syncs above plus one more. The Professional plan ($50/year) covers up to 8. Both include a 21-day free trial with no card required.
Frequently asked questions
Will the school see my personal appointments?
No, as long as you sync personal → school with “Mark as Private.” The school calendar shows only that you are busy at that time, not what for.
What if I move schools or leave?
Disconnect the school account in Hetk and the syncs stop. Nothing from your personal calendar remains on the school system beyond the busy blocks already synced, which the school can clear like any other event.
Can I sync a shared department calendar too?
Yes. If a shared calendar appears in your account, you can sync it like any other, for example copying the department calendar onto your personal one read-only.
See also
Work and personal calendars | Microsoft admin consent guide | Use cases